The Board of
Directors (BOD) for Hawthorn Park held the regular Monthly Meeting
on Thursday, August 23, 2007. Here are the topics and
highlights of the
meeting.
Please note: These are not the official meeting
minutes. The official minutes are recorded by Stephanie Chapman
Property
Manager, and are archived at the offices of Sentry Management.
Ray Dalto,
Director - Assistant Secretary, also maintains a file of the official
minutes.
Attendees
Board of Directors:
Ray Dalto (present)
Lee
Fioretto (present)
Mike Hogan
(not present)
Frank Maruca
(present)
Frank Miles
(not present)
Art Stadlin
(present)
Pat Whitesel
(present)
Sentry
Management
Stephanie Chapman (present)
Other
interested
residents of Hawthorn Park -- Tom
Falcone, Agnes Kullmann, Nan Fioretto.
AGENDA
1.
Call To Order
2. Establish Quorum
3. Proof of Notice
4. Waiver/Reading Minutes
5. President Report (P. Whitesel) -- Pat reported that we received
landscaping bids in competition with McIver Lawncare.
6. Treasurer Report (Stephanie Chapman for F. Miles)
7. Management Report (S. Chapman) -- Letters of "Intent to Lien" were
sent to two Association members on
8/10/07. This is the first step towards placing liens and forcing
foreclosures. Violation letters sent to three
Association members with problem lawns/landscaping. The Lake
Doctor treated the front ponds. The new swale
suffered a failure behind one home due to heavy rains. Zoller
Engineering was consulted on how to fix it (see New Business).
8. Committee Reports
a) Activities Fund (F.
Maruca) -- Frank reported a
balance of $1,050.
b)
Social (L. Fioretto) -- Next
planned activities are the Ladies Social on Sunday, Oct. 21st and the
Community Garage Sale on Saturday, Nov. 3rd.
c)
ARC (L. Fioretto) -- One ARC
request received, approved.
d)
Landscape/Common Grounds Maintenance (F. Maruca) -- Frank reported on the front
entrance lights on our sign. The halogens keep burning out too
frequently, so Frank and Len Lesjak decided to switch to less expensive
ordinary flood lights. These have been installed.
9. Action Items Review
10. OLD BUSINESS:
11. NEW BUSINESS:
a) Review Landscape Proposals -- After reviewing proposals, the
Board decided to retain McIver Lawncare. They have been reliable
and flexible over the years.
b) Review Pest Control Proposals -- Since the proposals are not
"apples-to-apples", it was decided that Ray Dalto will review the
proposals in detail to determine if a switch in vendors is
warranted, and make a proposal at the next meeting. It was
disappointing to learn that our current vendor
will not offer a remedy toward the replacement of our common area lawn
killed by insects.
c) Schedule 2008 Budget Workshop -- Art and Pat reflected on the long
hours spent last year, to substantiate the need for a similar
workshop(s) this year. We also need to nail down the details of
the timeline and artifacts of our voting and Annual Meeting, at the
same time we work on the budget. It was decided that Stephanie
will provide a 2008 budget proposal for Board review at the September
meeting, and then we will schedule one or two workshops in October to
finish up.
d) Swale Failure -- Ray, Pat, and Frank Maruca
inspected the damaged swale. It failed behind lot #54 as the
result of heavy rains. Zoller Engineering was consulted, and they
offered a fix involving cement mixed with soil and a french
drain. The cost of $1,130 was approved by the Board.
12. OTHER BUSINESS:
13. Next Meeting -- Thursday,
September 27, 2007, 7:00 p.m. at Palma Sola Botanical Park.
14. Adjournment
