The Board of
Directors (BOD) for Hawthorn Park held the regular Monthly Meeting
on Thursday,
July 26, 2007. Here are the topics and highlights of the
meeting.
Please note: These are not the official meeting
minutes. The official minutes are recorded by Stephanie Chapman
Property
Manager, and are archived at the offices of Sentry Management.
Ray Dalto,
Director - Assistant Secretary, also maintains a file of the official
minutes.
Attendees
Board of Directors:
Ray Dalto (not present)
Lee
Fioretto (present)
Mike Hogan
(not present)
Frank Maruca
(present)
Frank Miles
(present)
Art Stadlin
(present)
Pat Whitesel
(present)
Sentry
Management
Stephanie Chapman (present)
Other
interested
residents of Hawthorn Park -- Tom
Falcone, Agnes Kullmann.
AGENDA
1.
Call To Order
2. Establish Quorum
3. Proof of Notice
4. Waiver/Reading Minutes 06/28/07
5. President Report (P. Whitesel) -- Pat asked Stephanie to call Verizon
to request that they repair the broken sidewalk on our entrance, near
the Verizon connection box. Verizon has had heavy trucks in that
area as they build out their new FiOS network. If Verizon
refuses, Stephanie will call the County.
6. Treasurer Report (F. Miles) -- 49 homeowners paid their July 1st
dues early! This has helped our cash flow. Stephanie
reviewed new State legislation related to Reserve funds.
Consequently, the Board decided to continue the normal monthly movement
of contingency funding into our Reserve Fund. In December, Frank
said the Board will spend much of the Reserve Fund to repay the Swale
costs already paid for out of the Operating Fund.
7. Management Report (S. Chapman) -- Stephanie explained that new State
legislation will delay by 30 days the letters of intent to place liens
on the homes of two Association members who are behind in their
dues. Stephanie recommended that the Board subscribe to a
publication called "Florida Community Association Journal" for the
latest interpretation of legislation. Pat requested that Art take
out the subscription and summarize highlights for the Board.
8. Committee Reports
a) Activities Fund (F.
Maruca) -- Frank reported that $50
came in from ad revenue via Kathy Lesjak. The letter that Kathy
uses with new and renewal ad clients was shared with the Board.
b)
Social (L. Fioretto)
c)
ARC (L. Fioretto) -- Three ARC
requests were received and approved. Stephanie reviewed new State
legislation related to architectural review. Guidelines are no
longer acceptable and must be turned into policies. The policies
must be quite specific: For example, type, size, location of
plants. Stephanie said the Board will be required to establish a
color palette for house colors, and only colors on the palette will be
approved.
d)
Landscape/Common Grounds Maintenance (F. Maruca) -- Stephanie contacted Scotts Lawn
Service to have the diseased sod at the front entrance treated for
grubs.
9. Action Items Review
10. OLD BUSINESS:
a) Lot 49 Sidewalk -- Ray has the bids. This is
tabled until the next meeting.
11. NEW BUSINESS:
Discuss Procedures re; Violation letters -- Sentry
has
revised all the standard letters. After discussion it was decided
that
our normal approach to compliance issues will be for Property
Management to phone the homeowner, explaining the violation, and
explaining that the phone call will be followed up by a letter to
document the infraction. The letter is required to show proof of
notification in the event that the
homeowner ignores the phone call.
12. OTHER BUSINESS:
13. Next Meeting -- Thursday,
August 23, 2007, 7:00 p.m. at Palma Sola Botanical Park.
14. Adjournment
