The
Board of Directors for Hawthorn Park
held the regular Monthly
Meeting on Wednesday, April 25, 2007.
Here are the
topics
and
highlights of the meeting.
Please
note: These
are not the official
meeting minutes.
The official minutes are recorded by Stephanie Chapman Property
Manager,
and are archived at the offices of Sentry Management. Ray Dalto,
Director - Assistant Secretary, also maintains a file of the
official minutes.
Planned Attendees
Board of Directors:
Ray
Dalto (present)
Lee Fioretto (present)
Frank
Maruca (present)
Frank
Miles (present)
Claudia
Quehl (present)
Art
Stadlin (present)
Pat
Whitesel (present)
Sentry Management
Stephanie Chapman (present)
Other interested residents
of Hawthorn Park: Tom Falcone, Peg & Joe Mazza, Mike
Theoret
AGENDA
1.
Call To Order
2. Establish Quorum
3. Proof of Notice
4. Waiver/Reading Minutes 3/22/07 -- Approved with
Claudia's list of corrections.
5. President
Report (P. Whitesel) -- No report.
6. Treasurer Report (F. Miles) -- $12,981
in reserve account. So far no current swale charges have been
posted. Also, prior swale charges have not been moved as
requested last month.
7. Management Report (S. Chapman) -- To
send Amendment notification now; No further delay. Workman
Compensation discussed for vendors doing work for HP. Three
owners are delinquent, and they have been notified monthly. Swale
to date is $16,618. Also, the Board agreed that issues requiring
attention to various homes (mold on fences, dirty driveways, etc.)
would be discussed at a Board meeting
prior to Stephanie taking action. Stephanie does not know the
Board's sensitivities well enough to take action unilaterally.
8. Committee Reports
a) Activities
Fund (F. Maruca) -- Frank Maruca, Ray Dalto, and Lee Fioretto will
replace previous authorizers on the checking account. Not sure if
two signatories are required by the Bank, but Board decided it
should require two signatures. Statement drafted on
Activities Fund, and comments still
welcome.
b)
Social (L. Fioretto) -- 35 responses
so far for the Annual Picnic. Planning
is in
good shape.
c)
ARC (L. Fioretto) -- 4 requests. 3 approved, and one approved
after
it was changed. The
lean-to has not been
removed as promised by the home owner.
d)
Landscape/Common Grounds Maintenance (C. Quehl) -- Irrigation
report: Plumber was ready to install the reclaimed water meter,
but it was discovered that it would cost $4,000+. Frank Maruca
will seek more bids. Meanwhile, the old pump needs to be turned
on manually, and the
pump requires
a new switch.
9. Action Items Review
10. OLD BUSINESS:
a)
Update SWFWMD Swale Reconstruction Project -- Swale is completed.
Only work required is to fix the sidewalk, as promised. Frank
Miles, Treasurer, will provide the Board
with advice on
cash flow.
b)
Common Ground Guidelines -- Discussed Claudia's report and decided it
needs
some wording changes. Board agreed with Claudia's recommendation
to establish a person or committee to execute on the trees maintenance.
11. NEW BUSINESS:
a)
Review Expenses Related to
Swale Reconstruction Project -- Covered earlier.
b) 2007 Manatee County Neighborhood
Enhancement Grant -- Will not execute on the 2006 Grant. Pat will
sign a letter. Also, Board voted not to pursue a 2007 Grant due
to lack of funds.
12. OTHER BUSINESS:
a) Jeanine Balsis will serve on the Fines Committee.
b) Backflow
Contract renewed with long standing vendor.
c) This
is Claudia's last meeting. Frank Maruca will serve as liaison
with Jamie. Will put the selection of a replacement on the next
agenda.
13.
Next Meeting
14. Adjournment
