The
Board of Directors for Hawthorn Park
held the regular Monthly
Meeting on December 14, 2006.
Here are the
topics
and
highlights of the meeting.
Please
note: These
are not the official
meeting minutes.
The official minutes are recorded by John Calvert, Property Manager,
and are archived at the offices of Sentry Management. Claudia
Quehl, Director - Assistant Secretary, also maintains a file of the
official minutes.
Planned Attendees
Board of Directors:
Jeanine Balsis
(present)
Ray Dalto (present)
Tom
Falcone (present)
Claudia
Quehl (present)
Art
Stadlin (present)
Mike
Theoret (present)
Pat
Whitesel (absent)
Sentry Management
John Calvert (present)
Other interested residents
of Hawthorn Park (Fred Baumgratz, Frank Miles)
AGENDA
1. Pledge of Allegiance
2. Call for a quorum of directors
3. Reading of minutes of previous meeting -- Waived.
4. Review of Financial Statements [M. Theoret] -- Mike reported the balance in
the Contingency Fund is $12,466. On operating income and
expenses, for the 11 months year-to-date, the Association is over
expenses by $106. To be this close is the result of excellent
planning or dumb luck! There are currently no homeowners in
arrears on assessments. However, there are several owners still
owing small late fees.
5.
Committee Reports
- Activities Fund [M.
Theoret] -- Mike is waiting on an
accounting from Kathy Lesjak on the Holiday Party expenses. The
50/50 raffle generated over $300 for the Activities Fund.
- Activities Planning
[T. Falcone]
- Holiday Party,
Festival of Lights funding -- Tom
said Maria Maruca and Nancy Maloney are working the details on the
Holiday Festival and Hayride. Tom also mentioned a
tentative date for the Valentines Wine Party with Azalea Park:
Friday, 2/9/07.
- ARC [T. Falcone] -- An ARC request for rebuilding a
walkway was approved. The ARC request to approve an already
erected
"lean-to" structure was not approved, as it failed to garner 4 votes in
favor. Also, RVs, travel trailers, and boat trailers have
been a point of confusion and contention recently. Tom researched
County laws on this. Tom will take the lead on preparing a set of
guidelines to help all HP residents share common expectations.
- Common Grounds
- Maintenance
7. Ongoing Business
- Zoller/SWFWMD
Progress Report [P. Whitesel/R. Dalto] -- Ray shared a letter received from
Zoller, who have sketched out two options: 1) reconstruct the
swale or 2) try to convince SWFWMD to change their specification.
After lots of discussion, the Board concluded that more information is
required from Zoller in order to make an informed decision on next
steps. [Since the meeting, Ray contacted Zoller and a meeting is
tentatively planned for January.]
- Hook up to reclaimed
water [M. Theoret] -- Mike
reported that County is having a shortage of 2-inch water meters, so
the hook-up will be delayed until they can get caught up.
- Neal Developer Loan
[J. Balsis] -- Jeanine reported
Pat Neal would prefer to enter into a mutual release on this matter
only after the SWFWMD swale issue is resolved.
- Action Items [A.
Stadlin] -- Art reviewed the action items:
- 2006-11-27-A --
FP&L Street Lights -- Ray
agreed to take point on contacting FP&L to request the street light
at 12th and 92nd, and the shields.
8. New Business
- 2007 Budget -- The Board approved the 2007 budget,
which calls for a dues
increase from $900 to $1,000 per year. John Calvert, will find
out how Sentry plans to do the billing of homeowners. The Board
requested that two bills be sent: One for January's payment and
another for July's payment. Last year Harmony sent only one
mailing in January with two coupons, which confused homeowners.
- Home sale
application amendment -- The
purpose of this amendment is to legitimize the fee the Association
receives when a home is purchased. Jeanine asked that we mobilize
the community to VOTE YES on this amendment.
- 2007 Vendor Contracts
o
Scotts/Greenscape -- Has projected
an increase, but we would like to know what it is. John Calvert
will check into it.
- Annual Meeting -- It just came to light before the
meeting that there were scheduling difficulties with the Annual Meeting
date. Something may have been dropped in the transition from
Harmony to Sentry, or from Patti to John, or in office
procedures. After a last-ditch effort to recover the date, the
date has been officially moved to THURSDAY, JANUARY 25, 2007 AT
7:00PM.
9. Comments from residents
10. Adjourn
