The
Board of Directors for Hawthorn Park
held the regular Monthly
Meeting on November 16, 2006.
Here are the
topics
and
highlights of the meeting.
Please
note: These
are not the official
meeting minutes.
The official minutes are recorded by John Calvert, Property Manager,
and are archived at the offices of Sentry Management. Claudia
Quehl, Director - Assistant Secretary, also maintains a file of the
official minutes.
Planned Attendees
Board of Directors:
Jeanine Balsis
(present)
Ray Dalto (present)
Tom
Falcone (present)
Claudia
Quehl (present)
Art
Stadlin (present)
Mike
Theoret (absent)
Pat
Whitesel (present)
Sentry Management
John Calvert (present)
Other interested residents
of Hawthorn Park (Lee & Nan Fioretto)
AGENDA
1. Pledge of Allegiance
2. Call for a quorum of directors
3. Reading of minutes of October 26, 2006 meeting -- Waived.
4. Review of Financial Statements [M. Theoret] -- In Mike's absence, Art gave
his interpretation of the Financial Statement. For the 10 months
ended 10/31, actual expenses are within a thousand dollars of budget,
which is great. It appears that there are no homeowners behind on
dues, yet there are some late fees outstanding. Mike needs to
look into this.
5.
Committee Reports
- Activities Fund [M.
Theoret] -- Jeanine reported a
balance of $1,789. Kathy Lesjak has requested $1,500 up-front
money to cover Holiday Party expenses. Ray will speak with Kathy
about running a 50/50 at the Holiday Party, or raise the admission
ticket price.
- Activities Planning
[T. Falcone]
- Holiday Party,
Festival of Lights funding -- Tom
said the new Festival date will be SUNDAY, 11/17 at 7:00 p.m. to work
with Nancy Maloney's schedule constraints. Art to draft a flyer
for Tom's review. [Note: Since the meeting it has come to
light that the new date may also be a problem.]
- ARC [T. Falcone] -- Several ARC requests were reviewed
and approved. An ARC request was not received for the
"lean-to". The Board asked for an ARC request in order to take
action. Our new Sentry Property Manager, John Calvert, will
follow-up with the homeowner.
- Common Grounds
- Long Range Plan -- Claudia presented a wonderful,
color-coded plan for the common grounds and trees, which her committee
has been working on. She requested Board review and comment on
this first draft.
- Maintenance -- Art reported that Len Lesjak has
identified a problem with the exit side of the front sign
lighting. Len and Art will investigate and repair on
Saturday. [Note: Since the meeting, Len and Fred Baumgratz
have fixed the problem.]
7. Ongoing Business
- Zoller/SWFWMD
Progress Report [P. Whitesel/R. Dalto] -- Ray said progress is being made by
Zoller, who have created an as-built sketch. Pat reported that
stakes have been placed. It is unclear exactly what the
remediation plan is at this point.
- Hook up to reclaimed
water [M. Theoret] -- Jeanine
reported that Mike gave County Water the deposit check they require to
install the meter and service line.
- Neal Developer Loan
[J. Balsis] -- Jeanine reported
that Jody Gabel is reviewing a draft letter. Jeanine is hopeful
that this whole matter will conclude prior to the December meeting.
- Action Items [A.
Stadlin] -- Art reviewed the action items:
- 2006-09-28-A --
Chart of Accounts -- Helen Hagerty
sent a description of the accounts. John Calvert will supply a
2007 budget sheet with projections filled in.
- 2006-10-26-A --
Bank Accounts -- John Calvert
reported that the third bank account was set up by Sentry for their
convenience to facilitate their book keeping processes. Closed.
8. New Business
- 2007 Budget -- Jeanine reported that a dues
increase appears likely, almost certain. The exact amount will be
determined in the budget process.
- Home sale
application amendment -- The
purpose of this amendment is to legitimize the fee the Association
receives when a home is purchased. Jeanine has contacted the
Porgess law firm for an estimate. [Note: Since the meeting
we have received the estimate and authorized the law firm to move
forward with this project.]
- 2007 Vendor Contracts
o Palma Sola
Contract -- John Calvert to get
our certificate of insurance which is required to complete this 2007
contract.
o McIver
-- No projected fee increase for
2007.
o
Greenscape -- Has projected a 6%
to 10% fee increase. Also, Greenscape is now Scotts.
9. Comments from residents
10. Adjourn
