The
Board of Directors for Hawthorn Park
held the regular Monthly
Meeting on October
26, 2006.
Here are the
topics
and
highlights of the meeting.
HAWTHORN PARK COMMUNITY
ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
October 26, 2006
MINUTES (UNAPPROVED)
Attendees:
Board of Directors: Jeanine Balsis, Art Stadlin, Ray Dalto, Mike
Theoret, Tom Falcone, Pat Whitesel (absent), Claudia Quehl,
Sentry Management Patti Wasil (absent)
There were 5 interested residents of Hawthorn Park also in attendance.
The meeting was called to order by Jeanine Balsis at 7:44 p.m. A quorum
of Directors was established. The pledge of allegiance was
recited.
Jeanine Balsis read the unapproved minutes from the September 28, 2006,
meeting. Several errors were identified, including: need for
elaboration on why the Financial Statement was not accepted, need for
correction of the ARCs (2 approved and 1 regarding a fence was tabled),
need for rewriting of the reclaimed water item, correction of a mistake
regarding the Sentry reports required by Claudia Quehl for the
records. The minutes were not approved as read.
Mike Theoret provided the following financial report: Operating balance
is $25,795. Contingency balance is $12,431. Our operations
for the month of September were positive, but we are in a loss
situation for the first nine months of 2006 due to higher than expected
insurance costs. There are two homeowners behind in their
dues. Both of these homes are for sale. Recent home sales
have proven once again that we cannot count on Hawthorn Park paperwork
being processed ahead of (or even after) the closing. Jeanine
will contact Helen Hagerty about this. Also, we still do not know
why Sentry has us set up with three bank accounts. Art Stadlin
moved to accept the financial report; Ray Dalto gave the second; the
motion passed.
The Property Manager's Report was not available due to the absence of
the Property Manager.
Mike reported that the Activities Fund has a balance of $1,789.
This includes $430 in ad revenue, which is less than last year due to
not getting the Albertson's ad ($250).
Tom Falcone reported the either February 9th or 16th will be selected
for a Friday night wine tasting and a Valentines mixer with Azalea
Park. The ads for the community Garage Sale were handled by Donna
Falcone. Kathy Lesjak has the planning for the Holiday Party well
in hand.
Tom reviewed the status of ARC issues. 1) There is a homeowner
with a large homemade piece of deck furniture with its own floor, roof,
and electricity. The ARC request for approval came in after the
item was constructed. Patti Wasil will be requested to
investigate County codes to determine if this violates them. 2)
The same homeowner has some sort of storage appendage to his home,
which is clearly not allowed. Tom will follow up to
investigate. 3) The homeowner with the fence request has altered
his request to conform with the Association's desire for a fence that
conforms to a uniform style. Claudia reviewed some irrigation
activities as part of her Common Grounds report. A new
clock/timer will be required for the irrigation of the lift station
area, as the old one was destroyed by ants. Claudia will
investigate the possibility of Greenscape treating the area
periodically around the timer to prevent future ant problems.
Ray Dalto reported on the Zoller/SWFWMD situation. Progress is
very slow, but Zoller and SWFWMD are continuing to talk. Zoller
is trying to minimize costs by delaying some of our engineering work
until it can piggy back onto some other work in this area.
Mike reported that everything is arranged for the conversion of the
front irrigation system from pump to reclaimed water. All that's
needed to get it started is a deposit check from Patti Wasil to give to
County. Mike has already made that request.
Jeanine did not have sufficient time to work on the Neal Developer Loan
issue.
Tom reported that the 9th Ave. sidewalk repairs are completed,
including the additional work, which was included in the original
price. The invoice was given to Mike to give to Patti Wasil so
this can be paid and closed. Tom has just become aware of another
crack requiring repair. After discussion it was decided that we
should save up the sidewalk repair requests and get them fixed once per
year.
On behalf of the entire Board of Directors and the Hawthorn Park
Association, Jeanine expressed sincere condolences on the death of
Homeowner Tony Chadsey. Jeanine will send a card to Barbara on
behalf of the community.
Homeowner Frank Miles reported on his follow-up with Sentry to
determine the possible efficiencies to be gained through
e-banking. In summary, nothing can be done on that front.
However, during this investigation, Frank determined that some Harmony
to Sentry transition costs were erroneously charged to Hawthorn
Park. Jeanine has been in touch with the head of Sentry and
reimbursement has been promised. Jeanine thanked Frank for
volunteering his time.
2007 vendor contracts were discussed briefly. We believe that the
Greenscape fees will be going up. Also, the Palma Sola Botanical
Park contract was approved for 2007.
There has been palm and other yard waste dumped into the ditch behind
the Lundell home in Phase III. Tom spoke with Carol Lundell, who
said she never received a letter from Sentry. Art reported
getting an e-mail from Tony Lundell from Maryland that he is arranging
to have the ditch debris cleaned up. It was unclear as to why the
letter from Sentry was never received, or if was even sent as requested.
Jeanine will be discussing our property management expectations with
Sentry.
Claudia requested $100 from the Activities Fund to spend on holiday
lighting in the main entrance median. There was also discussion
about the lighted candy canes from last year and where best to place
them.
With no further business coming before the Board, the meeting was
adjourned by Jeanine at 9:05 p.m.
[Submitted by Art Stadlin, Vice President]
