The
Board of Directors for Hawthorn Park
held the regular Monthly
Meeting on September
28, 2006.
Here are the
topics
and
highlights of the meeting.
Please
note: These
are not the official
meeting minutes.
The official minutes are recorded by Patti Wasil, Property Manager,
and are archived at the offices of Sentry Management. Claudia
Quehl, Director - Assistant Secretary, also maintains a file of the
official minutes.
Planned Attendees
Board of Directors:
Jeanine Balsis
(present)
Ray Dalto (present)
Tom
Falcone (present)
Claudia
Quehl (present)
Art
Stadlin (present)
Mike
Theoret (present)
Pat
Whitesel (present)
Sentry Management
Patti Wasil (present)
Other interested residents
of Hawthorn Park (Joe Smith, Frank Miles, Fred
Baumgratz, Lee & Nan Fioretto)
AGENDA
1. Pledge of Allegiance
2. Call for a quorum of directors
3. Reading of minutes of August 24, 2006 meeting [P. Wasil]
4. Review of Financial Statements [M. Theoret] -- Without warning, Sentry has
converted their book keeping systems, and have retired the Harmony
system. Unfortunately the charts of accounts are different
between old and new systems, and Sentry does not provide a translation
mapping from old to new. Hence, the August financial statement is
riddled with oddities. Mike Theoret, Treasurer, believes for the
8 months ended 8/31, the Association is within $1,000 of year-to-date
budget.
5. Property
Manager’s Report [P. Wasil]
· Details of postage
and copies cost
· Report on Sentry’s
Accounts Payable Process -- Vendors send bills to the
Association at Sentry's local office. The bills are recorded and
sent to Sentry main office in Longwood, where the checks are
printed. Longwood sends the checks back to the local branch
office for signature and disbursement. This process adds handling
and about 4 extra days.
6. Committee Reports
· Activities Fund [M.
Theoret] -- Mike reported that ad revenue has
pushed the balance up to $1,851.
·
Activities Planning [T. Falcone] -- Tom reported on the status of
upcoming activities: 1) Ladies Tea will be held at Pat's house on
Sunday, 10/8 at 2:00. Costs will be covered by the Activities
Fund. 2) Next Garage Sale Day is on for Saturday, 11/4 at
8:00. Tom will get ads placed in the Herald Today and the
Shopper. 3) Kathy Lesjak has agreed to coordinate the Annual
Holiday Party on Sunday, 12/10 (start time TBD). 4) The Holiday
Festival of Lights and Hay Ride is on for Friday, 12/15 at 6:00.
Tom will speak with Nancy Maloney about her role as 2005 winner.
5) Tom is working with Doug Long of the Azalea Park Association to plan
a mixer. They are in the early planning stages, and are now
considering a Wine Tasting event themed around Valentines Day in 2007.
·
ARC [T. Falcone]
-- An ARC request for a fence style
outside the established guidelines triggered the Board to have
significant discussion around fence styles and fence technologies to
resist storm damage. An ARC request on landscaping was
approved. Patti Wasil will investigate a homeowner who may be
secretly building a detached cabana without approval.
· Common Grounds -- Sprinkler issues were
discussed. Some adjustments to plantings will be made at the main
entrance, and more mulch. Claudia will gather her committee to do
some planning.
· Maintenance -- The front entry sign light is out
again. Len Lesjak's time and talent will be requested
7. Ongoing Business
· Zoller/SWFWMD
Progress Report [P. Whitesel/R. Dalto] -- Pat reported status from Zoller
Engineering that the initial estimates were "astronomical."
Zoller is continuing to refine a solution that is more cost effective.
· Hook up to reclaimed
water -- Board voted in favor of starting the
process to get the hook up done. Mike will contact the County for
the meter and the plumber (McMillan) for the piping.
· Lawn Maintenance –
Fines Committee
· 2006 NEG Grant [J.
Balsis] -- SWFWMD approvals have been granted
for the removal of the Australian Pines at the north border of Phase
II. However, this project is on hold pending the swale
replacement project in the same area.
· Action Items:
o 2005-02-15-A Fence
Encroachment [P. Wasil] -- County says fence does not encroach
and has closed this matter. The property is for sale, so a survey
in conjunction with that sale may or may not verify the County's
conclusion. This action item will be closed.
o 2006-02-23-A Sidewalk
Repairs [P. Wasil, T. Falcone] -- Board voted to authorize Tom to get
the work done with the contractor he reviewed with the Board last month.
o 2006-05-22-A Front Pond
Irrigation System [M. Theoret] -- Now that work will begin on
connection to reclaimed, this action will be closed.
8. New Business
· 2007 Vendor
Contracts/Budget
-- Patti Wasil reviewed our existing
contracts, called them, and determined that some will be raising prices
in 2007 and some will not. Pat Whitesel will investigate a better
TV deal.
· 2007 Calendar [A.
Stadlin] -- Adjustments were made to the
proposed calendar and the calendar was finalized. [Click on
Calendar at the top of this web page to see the 2007 dates and events.]
·
Developer Loan [J. Balsis] -- Jeanine will dust off the letter
that Mike Hogan had worked on, and determine if timing is right to
close this matter with Pat Neal.
·
Web Site [A. Stadlin] -- Art reminded the Board that the
current web site is free, but it has limits on file size and total
storage, and we are nearing the limit. A paid web hosting
service, at a cost of $10/month or less, is the next logical
step. There is no immediate urgency, so the Board will look at
funding a better web hosting service in the 2007 budget process.
·
Robinson Preserve [C. Quehl] -- Claudia brought aerial photos of the
new Robinson's Preserve that the County is building with the large
waterfront property they bought near Hawthorn Park.
9. Comments
from residents -- One resident complimented the Board
on the outstanding job they are doing.
10. Adjourn
