. Here are the
topics
and
highlights of the meeting. Reminder: All association
members are invited to attend these regular Board meetings.
Agenda
1. Call for a quorum of Directors --> Attending: Nancy
Maloney, George Sinclair, Art Stadlin, Mike
Theoret, Pat Whitesel. Absent: Jeanine
Balsis, Claudia Quehl.
2. Reading of
minutes of February 24, 2005 meeting [J. Lemerise] --> Accepted as read. One typo
corrected.
3. Review of Financial Statement and Accounts Payable
Report [M. Theoret] -->
Accepted as read. Backflow bill hit this month.
4. Property Manager's Report [J. Lemerise] --> Accepted as read. Issues
covered:
+ Barking dog
+
Extension of Waterworks contract
for backflow inspections
+
Status of delinquent homeowners
+
Legal fees
+
Fence encroachment
+
Trailer in driveway
5. Backflow
Contract for 2006/2007 signed -->
No objections voiced.
6. Drainage Gates - Fiddler's/92nd St --> Len L. and Jerry L.are not
getting vendor call-backs. Item still to be worked.
7. Status of Action Items since the last meeting [A.
Stadlin] --> 6 actions closed,
9 left open.
8. Status of Duties Roster - immediate needs [A.
Stadlin] --> Peg Mazza will
organize the Ladies Tea Sunday 5/22/05 at Judy Theoret's home.
New Action Items
1. Short-term rentals -->
Action Plans: Two parallel tracks:
Track A:
+ Jerry L. will discuss the situation
and approach with Ricinda P. as it relates to section 6.1 of the
Hawthorn Park HOA documents. Pending this discussion, Jerry will
send a letter to Paradise Realty within one week.
Track B:
This track has multiple steps leading
to an Amendment to the Hawthorn Park HOA
documents.
+ A
survey will be drafted by Donna Falcone with these options: minimum
6-month rentals, minimum 1-year rentals, no rentals.
+
A meeting to review the drafted survey instrument and finalize it will
be held THU 3/31/05 7:00PM at the Falcone home.
+
The survey will be conducted door-to-door by Phase Teams: Phase 1
-- Pat W., Peg M., Joe S.; Phase 2 -- Lee F. and Donna F.; Phase 3 --
Len L.
+
A meeting to review the survey results and draft the language of the
Amendment will be held THU 4/7/05 7:00PM at PSBP.
+
An announcement of a special meeting, the proposed Amendment, and
proxies will be printed and copied.
+
The Phase Teams will again be deployed door-to-door to issue the
Special Meeting Announcement and proposed Amendment, and collect the
signed Proxies.
+
The Special Meeting will be held and the votes will be tabulated.
If it passes (simple majority), the proposed Amendment will go to legal
for translation as necessary into legalese, and official recording of
the Amendment.
+
All Association members (homeowners) will be sent a copy of the
Amendment with instructions to attach it to their copies of the HOA
documents.
2. Establishment of Standing
Grounds Committee [N. Petrakopoulos]
+ A new standing committee on grounds
has been formed: Nikitas (Ph. 2), Hugh Schulte (Ph. 1), Ken Hill
(Ph. 2), Bill Ryscamp (Ph. 2) --> The Board thanks Nikitas and the
Committee for stepping forward. A concern was raised about the
lack of Ph. 3 participation, however a Ph. 3 volunteer has not come
forward.
+
A proposal was put before the Board to eliminate 26 Australian Pines at
significant cost. --> The Board was not prepared at this meeting to
accept nor act on this proposal, and tabled it for future
discussion. However, Jerry L. explained that Australian Pines are
on Florida's don't plant list now, so maybe the County would be
gracious enough to remove these trees for us. Jeanine B. (in
absentia) was given the action to write the letter to County.
+
The Committee committed to audit the completion of the previous grounds
work by 4/21. -> The Board asked that the erosion issues west
of 93rd St. (Ph. 3) be investigated also.
3. Entry landscaping
- Status of Beautification Grant
[P.Whitesel] --> It's all
ready to be sent in. Just need another letter or two from
homeowners endorsing the proposed project. Art S. agreed to write
a letter and e-mail it to Pat.
- Volunteer Project-mulch, sprinkler repairs,
repair sign [C. Quehl] --> Art
S. reported that there has been no action to date, and he requested
that Claudia get with Rod to survey the front entrance and document the
needs.
- Funds available [M. Theoret] --> Mike T. said the Board would
like to see the needs before authorizing funds for the front entrance
projects.
4. Street sign cleaning volunteer project [L. Lesjak] --> Len L. has rallied the usual
suspects and will get this underway soon.
Committee Reports
1. Common Area Working Committee; work completed [V. Meli]
- County Clean-up of 93rd Street Ditch --> Jeanine requested to send a
Thank You note to County on behalf of the Association.
2. ARC [G. Sinclair] -->
No activity.
3. March 19 Garage Sale/Refreshments Stand [G. Sinclair; L.
Lesjak] --> George reported
that 21 homes participated and the event was well attended.
Buyers arrived before 7:00am and it was essentially done by
11:30am. There was only one drive-by complaint from a homeowner
about traffic congestion. Lenny said all 120 hot dogs sold!
However the high-profit beverages didn't sell as well as hoped since
the weather was cool. Overall the Hot Dog Stand made enough money
to buy a permanent banner plus a little more for the Activities
Fund. The Board thanked Len for his outstanding efforts.
Len thanked Tom Falcone for the ice. The Board thanked George for
organizing the overall event.
5. Activities Fund [G. Sinclair/M. Theoret] --> Mike T. report a balance of
$526.70 with an expected $650 coming in from the Association's funds as
we close out that line item in the budget, as discussed and agreed at
previous meetings.
6. Status of contracts [P. Whitesel/C. Quehl] --> No activity.
o Palma Sola Botanical Park
o Others
New Business/Comments from
the floor
1. Blue Star Salute -- Len
Sirotsky got attendees very excited about the possibility of Hawthorn
Park becoming "the first Blue Star Community in Manatee County."
This would coordinate with Armed Forces Week (May 15 - May 22,
2005). The idea is to show visibly our collective patriotism by
flying flags, banners, and yellow ribbons. George Sinclair will
donate a flag pole if it will be installed at the Hawthorn Park front
entrance and lighted. Len S. and George S. will meet to discuss
how best to get Hawthorn Park's Blue Star program going.
2. Repeat Complaint -- The
person who previously dumped dog poop in the storm sewer, which feeds
the front ponds, was seen doing it again. Jerry L. agreed to take
the next step.
