Liens and Foreclosures for Unpaid Dues -- We hope a foreclosure for unpaid dues never comes to pass, however the Board spent a few moments reviewing the process with Jerry Lemerise, Harmony Management.

Developer Loan -- In last discussion with Bill Smith, he still owns the lead on this and intends to follow through.  We need to revisit with Bill.

Land Swap for King Middle School -- The Board of Directors thanks all 30+ residents who attended the 11/1/2004 School Board Meeting, where it was decided that the students will be bused to Braden River for 16-months while the King school is torn down and re-built on its existing site.  The land swap proposal is dead.

Finalization of 2005 Budget -- The Board has been meeting between monthly meetings in order to peel back the onion on expenses.  A dues increase to $900 per year is now the direction.  The Board will draft a letter to the Association to explain the reasons for the increase.

Application Fees -- We now have a new income line item to account for new homeowner application fees.  The current fee is $100.

Election Process and Terms -- Jeanine Balsis and Jerry Lemerise explained how the new election process will work.  First, we will vote on the Board proposal to change from a 5-member Board of Directors to a 7-member Board.  With the assumption that it passes, we will immediately elect 7 Directors to fill the 2005 Board.  Not all 2004 Board Directors plan to run for office in 2005, so we may need as many as 4 or 5 new Directors.  A self-nomination form is being sent to homeowners.  To nominate yourself, simply complete the form, with your bio, and mail it to Harmony Management by Friday, 12/10/2004.  The bios will be mailed with the pre-meeting materials so everyone can make an informed decision about whom to vote for at the meeting.  The Annual Meeting will be held Sunday, January 16, 2005 at 1:00 p.m. at Palma Sola Botannical Park.

Annual Meeting Preparation -- Jerry Lemerise reported that the process is on track for the mailing.

Storm Shutters -- Jeanine Balsis reported that 20+ homeowners in Hawthorn Park have expressed interest in hearing proposals from storm shutter vendors.  She is expecting more RSVPs for the Saturday, December 4th event.  She will cancel the event if fewer than 10 homeowners RSVP.  The plan is for 3 vendors to each make a 45-minute presentation on products and discounts.

Common Area Maintenance -- Recent complaints from 93rd St. and 13th Ave. Cir. were discussed.  Given the wide variety of situations and conditions behind some people's homes, the Board decided to form a Committee for the purpose of proposing reasonable specific actions to address these situations.  Vince Meli was nominated and he graciously accepted the role of Committee Leader.  Vince has already gotten some stakeholders to join his team.

Annual Holiday Party -- Tom Falcone reported that the Planning Committee is functioning well.  The committee will reconvene on Wednesday, 12/1/2004 at 7:00pm.  The date for the party is Sunday, December 12, 2004, at 5:00 p.m.  The party announcements were distributed door-to-door.  Admission tickets sales are underway.

Holiday Decorating Contest -- Sally Ann Dines and Michelle Jones are organizing a Holiday Festival of Lights Contest, which should be fun for adults and children alike.  The annoucement for this event will be distributed door-to-door this week.  It will be held on December 19th.  Rain date is December 20th.

Community Garage Sale -- George Sinclair and Vince Meli reported on the recent Garage Sale.  Vince reported that the Hot Dog Stand didn't do as well this year and there is food available for re-sale to Hawthorn Park residents at cost (see Vince).  George explained that traffic was down because three other communities in our area also held community garage sales so shopper ran out of money and energy.  It also rained two inches at 11:00, which essentially ended the sale prematurely.  We will look at changing the date for the 2005 Fall Garage Sale so it does not coincide with other sales.  The Board thanked all volunteers who helped with the Garage Sale.

Hawthorn Herald -- Issue #10 of the Hawthorn Herald was reproduced and will be delivered within a day or two to each home.  The Board thanked Kathy Lesjak enthusiastically for a job well done.

Sign Coordinator -- Mike Theoret has volunteered to be the keeper of the monthly Board meeting sign and the Welcome New Homeowner sign.  There is some discussion about the need to continue the Welcome sign.  Mike will put out and take in the monthly Board sign.  Thank you Mike!

Activities Checking Account -- Under the direction of George Sinclair, social and money-making activities have increased in Hawthorn Park.  Volunteers for these activites, such as the Picnic, lay out personal funds for supplies and wait sometimes 6-weeks for reimbursement from Hawthorn Park via Harmony Management.  We have also had difficulty with current accounting procedures to identify and track income and expense categories.  Therefore it was decided unanimously by the Board that a new checking account will be established for the sole purpose of activities.  The Activities Fund will be directed by the Director on the Board who is the Social Director (currently George Sinclair), and checks will require two signatures.  Three people will be able to sign checks:  Mike Theoret, John Whiddon, and Peg Mazza.  Mike has an accounting background and he agreed to keep the books and generate reports.  The Activities Fund Committee will be required to deliver a monthly report at the Board meetings.  The rental for the Palma Sola Botanical Park will continue to be paid our of normal operations, since it includes the 13 Board meeting dates during the year.  Income for the checking account will be derived from Garage Sale item donations, Garage Sale Hot Dog Stand, 50/50 split raffles, and advertisements.  The new account will have a starting balance of about $40 derived from items donated and sold at the recent Garage Sale.

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Summaries of previous meetings:
10/28/2004
9/23/2004
8/26/2004
7/22/2004
6/24/2004
5/27/2004

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