The Quarterly Board
Meeting for
Hawthorn Park was held
on Thursday, May 29, 2008. Here are the topics and
highlights of the
meeting.
Please note: These are not the official meeting
minutes. The official minutes are recorded by Stephanie Chapman
Property
Manager, and are archived at the offices of Sentry Management.
Ray Dalto,
Director - Assistant Secretary, also maintains a file of the official
minutes.
Attendees
Board of Directors:
Ray Dalto (present)
Lee
Fioretto (present)
Mike Hogan
(present)
Tyler Linkenhoker
(present)
Frank Maruca
(present)
Frank Miles
(not present)
Pat Whitesel
(not present)
Sentry
Management
Stephanie Chapman (present)
Other
interested
residents of Hawthorn Park
AGENDA
1. Call to Order
2. Establish Quorum
3. Proof of Notice
4. Reading/Waiver of Minutes 2/28/08 -- Reading waived.
5. President Report (M. Hogan) -- Mike
reported that the tree work commissioned at the previous meeting went
as planned. Mike also recognized Len Lesjak and his helpers for
their work to clean up the southeast pond.
6. Treasurer Report (F. Miles)
-- In Frank's absence, Stephanie provided this report. 12 homes
were sent Intent to Lien letters. In response, 10 homes were
brought current, including the required acceleration of annual dues.
2 homes have Liens. 1 home is in foreclosure. 1 home
has sold. 2 homes are sale pending. As of 4/30 the
Associations expenses are under budget by about $3,000. Cash
reserves are approximately $10,000. The question of reducing dues
was discussed. It was decided that since the cash reserves have
not yet been built up to a comfortable level, the question of dues
reduction will be postponed until later in the year, during the budget
cycle.
7. Management Report (S. Chapman) --
Stephanie reported that 10 homes had failed backflow valves, and those
homeowners were notified. Mike had requested Stephanie to prepare
an indemnification letter to allow Pat Neal to terminate the old debt
we have with him on paper. However, Stephanie said this would
require a lawyer to prepare it, so it is on hold right now.
Stephanie reported that the swale north of Phase II is due for
certification renewal, and her efforts to reach Zoller Engineering have
not been successful. Ray offered to help Stephanie make contact.
8. Committee Reports
a) Activities Fund (F. Maruca) -- Frank reported a balance of $1099.
b) Social (L. Fioretto) --
Lee reported that 59 people attended the Annual Picnic. The Board
thanked Lee for his hard work to make the picnic a big success.
Lee noted that the Ladies Tea is scheduled for 10/19/08, and he
is looking for someone to host it and plan it. Lee also mentioned
that someone is needed to lead the Annual Holiday Party planning
committee. Also we will need a place to hold the party, since the
Palma Sola Botanical
Park is not already booked and paid for.
c) ARC (L. Fioretto) --
Lee reported that 12 applications
have been approved. An Association member asked about a fence
that her neighbor intended to erect. Lee said there has been no
ARC application made as of today.
d) Landscape/Common Grounds
Maintenance (F. Maruca) -- Frank
reported that the beds have been mulched and they look good.
Frank and Ray reported on their odyssies with the swale north of
Phase II. It appears that repeated swale damage is being caused
by run-off focused from a downspout at one particular home. Ray
and/or Frank will discuss this with the homeowner. After that,
Property Management may send a friendly letter.
9.
Action Items Review -- None.
10. OLD BUSINESS -- An
Association Member, Tom Falcone, reported that the deteriorating fence
facing the Fiddler's Green pond has been repaired. The repairs
were made and paid by a Fiddler's Green homeowner. However, Tom
informed the Board that the fence is on Hawthorn Park common property,
which may or may not present a problem in the future. Lee
mentioned that putting the fence where it should be (on FIddler's Green
homeowner property) might not be feasible given the proximity of the
property line to the water and SWFWMD regulations. Tom requested
that the Board ask Pat Neal for his memory of the history of this fence.
11. NEW BUSINESS: -- Mike reported that Frank Miles has decided to relocate back to California. Therefore, he has
resigned from the Board effective 6/1/08. The Board is in search
of a new Treasurer. In the meantime, Treasurer duty will be
picked up by Mike Hogan and Frank Maruca.
12. OTHER BUSINESS -- Tyler
asked for discussion on the topic of background checks on renters.
Stephanie reminded the Board of the legal risks to the
Association should and undesirable person be denied. After more
discussion it was decided to explore credit checks instead (as a proxy
for criminal checks). Stephanie accepted Mike's request to make a
proposal at the next Board meeting.
13. Next Meeting
14. Adjournment
